January 2006 TASL MEETING MINUTES The regularly scheduled TASL meeting was held on January 16, 2006. The attendees included Robert Beck, Karen Stevens, Teresa Phillips, Matt Hinson, Dave Dearborn, Dorothy Morgan, Nan Beck, Kevin Fleming and visitors Don Leverone from Churchland Soccer Club, Dan Eaker and Paul Pratt from Chesapeake Soccer Club and Bob and Debbie Roth from Chesapeake Select Soccer Club. President Robert Beck called the meeting to order at 7:10 p.m. In his opening remarks, the President wanted to let everyone know that all TASL board meetings are open to the public and when necessary the board will go into closed session and/or executive session. Since the league secretary was absent, the president proceeded to read the minutes from the December board meeting and there were no corrections or additions to the minutes, Matt Hinson motioned to accept the minutes as written, Dorothy Morgan 2nd the motion and the vote carried. Preparation for the Spring Season: a. Fields - Until the declarations are turned in will not know how many fields we will need. Norfolk thinks they can increase the number of fields by having start times in the afternoon and ask if the field signs (numbers) can be adjusted. Churchland may have more fields based on the same scenario as Norfolk. TCC Chesapeake will be a new venue for the Spring b. Registration. No problems so far. TASL has been approached by two travel teams to play in TASL for the spring season because they do not play travel in the spring. Neither team has a strong travel record they are basically "C" level teams. After discussion, the board is deferring to the competition committee for final approval. Additionally, the sponsoring club needs to put these teams on their declaration forms. c. Schedules. Last season the board talked about a scheduling program that worked with the program NYSL uses and can schedule to multiple venues. Teresa check the price for Super Scheduler and it is $400. Bob Roth is going to see if he can get it at a better price through his suppliers. Review of the TASL Handbook for Spring 06. Minor changes have been given to Matt for the Handbook with the deadline date for posting on the web site of January 31. 2006. Additionally, in light of the problems with last season's playoffs having teams pull out at the last minute and messing up the schedules it was suggested that the playoff weekend be incorporated into the season as regularly scheduled play dates. After discussion, it was determined that May 14th will be the end of season date for Spring 06. Web Site up dates and review. Bob Roth has requested that all review the web site and give him any suggestions for improvement or things that need updating or removal. Bob would like to post the end of season standing for Fall 05; Teresa will send the information to him. League affiliation with VYSA and Insurance for Board Members - Dave has put in phone calls to VYSA to get some answers about TASL obtaining insurance coverage for the board through VYSA but has not been successful in getting a return phone call. He will keep trying. It was suggested to try to contact Bollinger Insurance directly since they write all of the insurance for VYSA. 3 up 3 down discussion. Robert led the 3 up 3 down discussion giving his 3 accomplishments and things for improvements of TASL for the Fall 05 season. He will give the board a more detailed example of the format at a later date. As we went around the room the list of accomplishments and improvements were Improvements: 1. Improve on in-house administrative issues 2. Get our administrator more help 3. The President getting out the survey letter in a more timely manner 4. Roster checks 5. Communication with the Rec. Division teams Accomplishments: 1. Commitment to doing things in the best interest of the players 2. Listening to the input of the coaches 3. Completing our time line considering the amount of work that needed to be done 4. Communication between clubs 5. Web site Appointment of New Secretary - Robert Beck. Robert brought before the board the subject of needing a new secretary as Michelle Moen is stepping down due to personal reasons. Nan Beck nominated Karen Stevens from NYSL to be the new secretary, Dorothy Morgan 2nd the motion and the vote carried. Chesapeake Select Soccer Club - Matt Hinson appointed Debbie Roth who is the advanced director for the club as the voting member for CSSC at the TASL board meetings. Matt intends to continue to come to board meetings as a founding board member. At 8:50 p.m. the general meeting was adjourned and the board went into executive session. Next month's meeting was scheduled for February 20th at 7:00 p.m. at the Oracle Building. Robert Beck adjourned the meeting at 9:15 p.m. Karen R. Stevens TASL Secretary