DRAFT COPY - NOT APPROVED January 10, 2007 TASL MEETING MINUTES The regularly scheduled TASL meeting was held on January 10, 2007. The attendees included Robert Beck, Karen Stevens, Nan Beck, Becky Dearborn, Teresa Phillips, Dorothy Morgan, Milt Cummings (Smithfield), Ray Franklin (WBSC), Tyge Gibson (AYSO), Taekwon Hodges (AYSO), Brian Francazio (NYSL), Ron Wood (PSC), Dave Dearborn (NUSC) and Dan Eaker (CUSC). President Robert Beck called the meeting to order at 7:10 p.m. New Business: 1. Upcoming Season Dates The proposed dates planned last season will stand they are as follows: Game Dates: March 10th, 17th, 24th and 31st, April 14th, 21st and 28th TASL Tournament - May 5th and 6th May 12th possible make up date for Tournament (bad weather day) Competition Committee Meeting Date of February 2, 2007 will be held at 7:00 p.m. Final Team Declarations are due on January 28, 2007 TASL will be playing 8 games over a 7 week season so there will be double headers. Teresa needs field availabilities right away. Also needs to know what fields will be available for the Tournament Weekend. 2. Website Information a. Feedback forms. Rob passed around the feedback forms. Felt it was better for the group to actually see the information rather than just hear it. Did the board feel the information was helpful and did we want to continue? The board decided to continue to receive the information. b. Team Standings. One of the items on the Feedback forms was team standings, coaches and others still want TASL to post team standings, board's feelings on the issue, open discussion. After discussion, it was determined that the board still feels that TASL is still at the recreational level although it is advanced play and the focus is not on winning or losing but the play of the game and TASL's only purpose or use of the standings we collect is for placement in the end of season tournament and placement for seasonal play, therefore standings will not be placed on the web site for view by the public. If a team wants to know how they are doing in their own age group their rep. may check the standings within TASL and pass the information along, provided it is available. c. Posting of Schedules. TASL's goal is to post schedules to the web site ASAP after review by the club reps. for season play as well as the tournament weekend. Reps need to be quicker and through while checking their schedules. d. Email addresses. Rob has asked Karen to get a current email list of the reps. so that the web mast can update the web site. 3. Treasurer Information a. 2006 Tax Filing. Rebecca needs some information from the officers for the tax return. b. Tournament Referee Payment Options. Susan Bornako has requested that the EOST she receive payment just like any other weekend. This past EOST was a total nightmare for paying the referees. The board agreed that due to weather, etc. the payment of referees was not the optimum situation. There are still issues to work out but that can be handled outside of the board meeting. Rebecca Dearborn motioned to pay all referees assignors through the end of the season through normal billing procedures, Dan Eaker 2nd the motion and the vote carried. c. Financial Controls. Rebecca wanted to know about who, how and when someone would be looking over the books since it was year end and time for the tax return to be done. She has no problem with completing the tax return. 4. Budget Rob put together a rough budget with Rebecca's help. See attached. Still need to see the referee bills and talk with the assignors to determine referee cost for the season in order to complete the actual budget. The purpose of the budget is to have a starting point to see where we are with team fees. It is TASL's intention to review team fees and possibly restructure them reflect actual cost of a season as TASL is not interested in maintaining a large cash balance on hand. 5. Medal Distribution Nan will complete after the meeting. 6. Website Surveys Rob will continue to forward to group as received. 7. Election Preparation President, Treasurer and Secretary are up for election at season end. Please review the handbook and will discuss at next meeting. Would like to have elections in March. 8. Larry Hefelfinger sent an email around about a coach in their league with cancer, Rob would like everyone to consider if they can help in some way. The league cannot send something as a group because it can open a can of worms in many different ways. Treasurer's Report: Becky Dearborn Becky Dearborn gave the Treasurer's report and it was accepted by the board. Next meeting is scheduled for February 14th at 7:00 p.m. at the Cambridge College Building. Robert Beck adjourned the meeting at 9:00 p.m. Karen R. Stevens TASL Secretary