April 9, 2008 TASL MEETING MINUTES The regularly scheduled TASL meeting was held on April 9, 2008 with the following in attendance: Dorothy Morgan, Dave Dearborn (NUSC), Teresa Phillips, Nan Beck, Becky Dearborn (NUSC), Dan Eaker (CUSC), Ray Franklin(WBSC), Mike Davis (CSL), Brian Francazio (NYSL), Karen Stevens (NYSL), Michael Marston (SYAA), and Michael Williams (CUSA), Milt Cummings (SSC). President Dorothy Morgan called the meeting to order at 7:42pm. She asked Nan Beck, Secretary to read the minutes from the previous meeting. Brian Francazio made the motion to approve the minutes as corrected and Dave Dearborn seconded it. Motion carried. Dorothy stated that financial activity for TASL was previously sent out via email by Becky Dearborn, Treasurer. Dorothy asked Becky to review all the financials. After the review, Becky stated there was a mix-up of clubs billing TASL for payments for referee fees but it has been corrected. She encouraged all to make sure she gets the bill if your club is paying the referees. In regards to the End-of-Season-Tournament (EOST), Becky asked that she be notified by Friday at 5:00pm if your club was planning to pay referees onsite. She suggested that for the EOST matches, a seventy-five percent deposit be given to the referee assignors with the final balance being paid upon receipt of the final referee report. Ray Franklin repeated this as a motion, Brian seconded it and the motion carried. Dorothy then reviewed the following: She reminded everyone of the upcoming meeting on Monday night for the presentations from AYSO, SAY, and US Club Soccer representatives. She thanked Teresa Phillips, Administrator for offering the NYSL office and for taking care of the catering. Discussion will come at a later date after everyone is well informed. Becky needs all referee assignor information so please email that to her if you have not already done so. Also, Becky needs all contact information. Teresa, Dave, and Dorothy must have a schedule of referees sent to them for each game. Teresa must have that before games on Saturday. At the last TASL meeting, Ray asked that the EOST schedule be reviewed for the older teams to ensure there was no conflict with Saturday morning SAT testing. Games should be scheduled in the afternoon. The U14G Currituck team has a conflict with a conference track meet final. This will effect the U14G division which is composed of five teams. They have offered to host late games on Saturday since they have lighted fields. Other options offered would be to play one game late on Saturday and two games on Sunday or play one game on Friday. It was recommended that this be determined at the upcoming EOST competition meeting when the brackets are finalized. Dorothy asked for discussion on setting a time and date for the EOST competition meeting. All agreed on Sunday, April 13th at 6:00pm. Teresa offered the NYSL office for the meeting location. Mike Marston passed out a handout showing a large amount of unreported scores. Teresa reported that people were having trouble logging in and this could account for the amount not submitted. There should only be one point of contact per team; however, over the summer there will be some upgrading done to the system. For the fall season, there will be two contacts per team. Dorothy asked for a report on the EOST awards. Nan Beck, Secretary reported that the medallions had arrived and were being engraved. Dorothy reported that she has contacted the t-shirt rep and will get numbers to him after the EOST competition meeting, but will be adjusting the order based on the leftover stock. She also reported that the division championship t-shirts will be ordered as soon as the winners are determined; therefore, they will receive them late. Dorothy asked for discussion on other items that could be given out to the players. After some recommendations, Dorothy proposed that patches be given to all players and cleat bags be given to the coaches upon check in at the EOST. Dave Dearborn made the motion that Dorothy's proposal be accepted. Dan Eaker seconded the motion and it carried. Dave had offered to develop a fee structure for the fall season and had done so by sending out three possible schedules via email. They included an eight game schedule with no division t-shirt awards and a seven and an eight game schedule with division t-shirt awards. After much discussion, the following eight game fall schedule was proposed and agreed upon: September 6, 13, 20, 27 October 4, 18, 25 November 1 & 2 EOST November 15 & 16 rain make-up for EOST Additionally, it was decided that October 11th would be a rain make-up date. If there are more than one rainout dates before October 11th, all teams would make-up the first rainout game. November 8th would be another make-up date but would be an optional one. However, if the games are made up on this date, they must be scheduled through Teresa. Brian then made the motion that for the eight game schedule, the U9/U10 league fees would remain the same while the other age groups would increase by $10.00 and this would not include division t-shirt awards. Ray seconded the motion and it carried unanimously. Karen Stevens then recommended that TASL put a cap on referee fees. Dorothy pointed out that the TASL Handbook does not allow for putting caps on referee fees. She explained that TASL needs multiple assignors so it would be difficult to pay all the same. However, it is the ultimate goal to work toward that for the future and TASL will need to go with an average of referee costs when determining fees for a season. Unfinished Business: Dorothy suggested that the meeting date for discussion TASL Handbook revisions be set at the May meeting. She then asked Karen to pass out copies of the referee cheat sheet. New Business: Dorothy asked for new business. Brian requested that some rainout game dates be set for Spring 2008. Everyone was concerned about the number of rainouts for some teams and supported that at least the first rainout game should be made up. Dorothy asked Teresa to take a look at the possibility of rain make-ups. Dorothy then stated that if games are rained out this Saturday, then TASL will send out an email stating that TASL will look into a make-up schedule. The goal will be to have rain make-ups for those teams who have played fewer games. More discussion on this will continue at the EOST competition meeting, especially if games are rained out on Saturday. Also, based on hosting documents, play dates are not listed; therefore, make-ups can be held on week days. Dorothy announced that Becky will resign as TASL Treasurer effective in June. Nominations for her position will be requested at the May meeting and voting will take place at the June meeting. Ray requested that the U16B WBSC Tornados be moved up to the "A" division and then asked if any team in this age group would be interested in moving down. Mike Williams suggested that TASL look into offering wristbands for one MVP from each opposing team at the EOST. He stated his club had done this and it worked out well. Teresa said she would research this and would report on Sunday night at the EOST competition meeting. With no further new business, Dorothy asked for a motion for adjournment. Ray made the motion and Dave seconded it. The meeting was adjourned at 10:01pm. Respectfully submitting, Nan Beck, TASL Secretary