June 11, 2008 TASL MEETING MINUTES The regularly scheduled TASL meeting was held on June 11, 2008 with the following in attendance: Dorothy Morgan, Dave Dearborn (NUSC), Teresa Phillips, Nan Beck, Ray Franklin(WBSC), Brian Francazio (NYSL), Michael Marston (SYAA), Milt Cummings (SSC), Barb Kester (CSL), Mike Davis (CSL), and Jimmy Holland (PSC). President Dorothy Morgan called the meeting to order at 7:26pm. She asked that all introduce themselves and state their club affiliation. Dorothy welcomed Jimmy Holland as the new club rep for Portsmouth Soccer Club. Dorothy then asked Nan Beck, TASL Secretary to read the meeting minutes from the previously meeting. She then asked for a motion of approval. Brian Francazio made the motion to approve and Dave Dearborn seconded it. The motion carried. Dorothy stated that the financial activity for TASL was previously sent out via email by Becky Dearborn, Treasurer. Dorothy asked for the financials to be reviewed. In Becky?s absence Dave Dearborn reviewed the financials for her. He stated that TASL was right on target for the budget of future plans. A 1099 form is still needed from Chesapeake United. There are still unpaid fees that Dorothy will follow up on and will discuss with the new Treasurer. Dorothy stated that at last month?s meeting Ray Franklin was nominated for TASL Treasurer and a vote would need to be taken. Dan Eaker made a motion that Ray Franklin serve a two year term as TASL Treasurer and Dave Dearborn seconded the motion. The motion was them passed unanimously. Dorothy pointed out that PSC has never received their Regular Season Division Championship t-shirt awards after contact made to the President and to the club rep. Barb Kester stated she has them and will coordinate the pick up with PSC Club Rep, Jimmy Holland. Dorothy reviewed the following dates and deadlines: June 25th will be the next TASL Executive Session at 7pm at Towne Bank. This meeting is for all Board of Directors and voting members to discuss changes to the TASL Handbook. However, she invited all participating clubs to send in any issues or suggested changes to Nan Beck, TASL Secretary. At this meeting, there will also be a discussion of soccer associations and prior presentations from each. July 9th will be the next TASL meeting at 7:30pm at Tidewater Tech. July 25th ? Team declarations are due and teams should include any ?opt out? dates for tournaments or other possible conflicts. All team declarations are to be finalized at the competition meeting and submission of the expected number of recreational teams also need to be ready by then. July 30th ? Competition meeting will be held at 6:30pm. Everyone is encouraged and requested to be prepared before meeting to eliminate any phone calls to coaches during the meeting. August 13th ? TASL meeting at 7:30pm with site to be announced. September 6th, 13th, 20th, 27th ? play dates September 10th - TASL meeting at 7:30pm with site to be announced. October 1st - Roster freeze date October 4th, 18th, 25th ? play dates October 11th ? First rain make-up date for games missed Sept. 6th ? Oct. 4th. October 8th - TASL meeting at 7:30pm with site to be announced November 1st and 2nd - TASL End-of-Season-Tournament (EOST) November 8th ? Rain make-up date for games missed Oct. 8th- Oct. 25th. November 12th ? TASL meeting at 7:30pm with site to be announced. November 15th and 16th - EOST rain make-up date Dorothy then announced that all rain make-ups will be organized by Teresa Phillips, TASL Administrator as directed by the sanctioning documents and they will be sanctioned matches. She was then asked if participation is required for rainout make-up matches. After some discussion, it was decided that TASL should have a policy to require all teams to play their rain make-up match on the scheduled date unless TASL has prior knowledge of ?opt out? dates. It was also announced that all scheduled and rain make-up dates will be posted on the website as well as the new declaration form and the new form for fall fees. Dorothy stressed the importance of communication between club reps and their clubs. Dorothy requested that if there are any issues, concerns, or suggestions, please let her know since problems cannot be addressed without knowledge of them. The goal is to strive to make all things in TASL fair, equitable, and unbiased. Unfinished Business: Dorothy reminded everyone to send TASL Handbook revisions to Nan so she could compile them and then send them out to all members for review in order to expedite the meeting on June 25th. New Business: Dorothy asked for any new business. The following issues were discussed: Brian Francazio, NYSL Rep requested that when clubs are sponsoring teams, club reps need to make sure they are not VSLI teams. If they are ?powerhouse? teams, they should play in a higher age group for better competition. Dan Eaker, CUSC Rep reminded all that this is more common in the spring when some older teams do not play because of the conflict with high school soccer. However, some want to play and there is usually a shortage of players on their teams. Ray Franklin, WBSC Rep reminded everyone that this was the situation with the WB Braves but he had asked about Travel players playing in TASL. It was confirmed that they are allowed because Ray stated he confirmed this because he knew after the team declaration had been submitted, they had added these players. Dorothy added that the handbook allows for Travel classic divisions. She recommended it to be made known at the competition meeting the make up and strength of a team so they can be placed in a proper division. She pointed out the key is communication so it can be handled from the start of the season to avoid issues later on. Dave Dearborn, NUSC Rep shared that their club had suspended a coach for one year for improper behavior. Dorothy stated that TASL was supportive of any club that took action like this when deemed necessary. With no further new business, Dorothy ended the meeting at 8:27pm. Nan Beck TASL Secretary