July 9, 2008 TASL MEETING MINUTES The regularly scheduled TASL meeting was held on July 9, 2008 with the following in attendance: Dorothy Morgan, Dave Dearborn (NUSC), Teresa Phillips, Nan Beck, Ray Franklin(WBSC), Michael Marston (SYAA), Milt Cummings (SSC), Barb Kester (CSL), Mike Davis (CSL), Don Leverone (CSL), Jimmy Holland (PSC), Eydie Gayle (PSC), Tim Moore (PSC), Matt Hinson (CUSC), Dan Eaker (CUSC), Bob Sokolinsky (CUSC), Dave Douthett (CUSC), Michael Williams (CUSA), Tyge Gibson (AYSO), and Jeff Forsyth (CL). President Dorothy Morgan called the meeting to order at 8:14pm. She asked that all introduce themselves and state their club affiliation. Dorothy congratulated the newest voting members of TASL, Smithfield Soccer Club and AYSO. Dorothy then asked Nan Beck, TASL Secretary to read the meeting minutes from the previous meeting. She then asked for a motion of approval. Dan Eaker made the motion to approve and Ray Franklin seconded it. The motion carried. Dorothy announced that she almost had all the changes to the TASL Handbook completed and she would have them posted on the TASL website no later than July 15th. She pointed that there were many important changes that had been made at the Executive Session in June. Dorothy asked Ray Franklin, Treasurer to review the financials. He stated that all clubs had now paid their spring dues in full. He is waiting for signature cards to be completed and he announced those who needed to submit their W9s to him. Teresa Phillips, TASL Administrator asked that all members update their distribution lists. Dorothy asked that members let her know who needs to come off and who need to be added as new Club Reps are added to replace previous ones. Dorothy will then put out a new one. Teresa also recommended that the contact lists on the website be updated. Dorothy reported that the TASL t-shirt award for the End-of-the-Season Tournament (EOST) needs to be one color for the entire soccer year so leftovers from fall can be used in the spring. It was decided the color for this soccer year will be green. Dorothy will get with Ray about the financing. She reminded everyone that Division T-Shirts for the fall season were not budgeted but if TASL ends up with extra money, they can be added. She then asked about continuing with the medallions for the EOST awards and everyone agreed to so. Nan Beck, TASL Secretary reminded everyone that customized medallions had been suggested last season and was a popular choice. It was decided to use the TASL logo. The ribbon color for the Champions would be gold and it would be green for the Finalists. Dorothy asked that the order be placed by August 1st. Dorothy announced that dates and deadlines had been sent out but she reminded everyone of the following: Team declarations are due on July 25th, team fees are due at the next meeting on August 13th and should be given to Ray, and the competition meeting is scheduled for July 30th. A location is still needed for that. Jimmy Holland and Dave Dearborn both offered to check for possible sites and will email Dorothy. Unfinished Business: Dorothy asked for any unfinished business. There was none. New Business: Dorothy asked for any new business. The following issues were discussed: Matt Hinson announced that Bob Sokolinsky, Executive Director for Chesapeake United was the newly elected VYSA Southeastern Commissioner. Bob stated that if anyone had any questions or concerns to let him know. He gave his email address. He also stated that he has been working with another state Recreational Commissioner who attends National workshops and is gaining a wealth of information from him. Bob would like to plan to hold a coaches' session with the State Coaching Director, Paul Shaw. He recommended there first be an administrative level meeting to set plans into action to invite Paul down to give courses to the coaches. Dorothy stated that Matt will be submitting sanctioning documents for TASL to VYSA for the entire year as well as for both EOSTs. Matt will submit documents for the fall and then Dorothy and Teresa will come up with spring dates to be submitted but can be changed it the members feel changes need to be made. Dorothy needs a copy of every club's insurance document when it is available from their club's sanctioning body. Mike Williams asked when sanctioning documents would be sent to VYSA and Matt answered they would be sent within the next week. Dorothy suggested they be sent to the North Carolina rep for their records. With no further new business, Dorothy asked for a motion to adjourn. Teresa Phillips made the motion and Dave Dearborn seconded it. The meeting ended at 8:53pm. Nan Beck TASL Secretary