July 08, 2009 TASL MEETING MINUTES The regularly scheduled TASL meeting was held on July 8, 2009 with the following in attendance: Dorothy Morgan, Dave Dearborn, Teresa Phillips, Nan Beck, Dan Eaker, Dave Douthett, and Jarvis Lynch (CUSC), Taekwon Hodges (AYSO), Mike Davis (CSL), Mike Williams (CUSA), Brian Francazio (NYSL), Milt Cummings (SSC), Jimmy Holland and Eydie Gayle Stacy, Pauley and Jill Wentzel (SYAA), and Allison Milam (WBSC). Guest in attendance: Bob Sokolinsky. President Dorothy Morgan called the meeting to order at 7:39pm. She then asked that everyone check the attendance sheet to correct any changes in email addresses or telephone numbers. She thanked Stacy Pauley for taking the minutes at last month's meeting in the absence of Nan Beck, TASL Secretary. Dorothy then reviewed the minutes. She asked for a motion to approve. Stacy made the motion and it was seconded by Milt Cummings. The motion carried. Dorothy stated that the financials had been submitted by Ray Franklin, Treasurer via email but he was unable to attend the meeting due to a family emergency. Therefore, she asked that the discussion on the baseline structure for referee fees be tabled until next month so Ray could be there to answer questions. Dorothy also stated that she had asked for an extension on the taxes since the proposed budget for the upcoming season has not been approved. Discussion of the proposed budget was tabled to the next meeting also. Dorothy introduced Bob Sokolinsky as the Southeastern Recreational Commissioner and asked Bob if he had anything to share. Bob spoke of the big issue at the state level as being goal safety. He recommended that each club develop a Risk Management Policy addressing goal safety. He stressed that clubs must do this to protect all players and all members. He briefly explained the legal suit against VYSA due to the death of a player and stated that insurance fees will probably increase which will be passed onto clubs. Dorothy stated that Denise Edwards, VYSA President had come to last month's TASL meeting and addressed this issue along with the information on lightning safety. Bob stated that VYSA hopes to have a mandatory policy in place soon to cover both. Dorothy restated that the discussion on the baseline structure for referee fees will be tabled until next month's meeting. Teresa Phillips, Administrator expressed a concern that waiting until next month's meeting to discuss this would be too late. She stated that if a new policy was established next month and presented to the referee assignors and they rejected it, then that would be too close to the beginning of the season. Dan Eaker suggested the discussion be continued electronically. Dorothy then reviewed the history of TASL's desire to have one base fee for referee assignors and that it had been discussed many times in the past. She then expressed her concern that it was too late to set this structure in place for the fall. She stated her intent was to discuss this at the next meeting and then plan to give enough lead time to the assignors for future planning before it became TASL policy. Therefore, Dorothy suggested that TASL should not make any changes for the fall but try to implement a new policy on this for the spring. She continued to state that no clubs have received any new information from their assignors on any fee increases. Therefore, last year's numbers can be used for planning and current team fees being paid to TASL are covering the current assignor fees. Dorothy pointed out that Ray's fees on the documents he submitted account for the highest cost scenarios. Therefore, Dorothy asked if TASL members wanted to continue with the same fee structure in the fall. Dave Dearborn then made the motion to table the discussion on the fixed referee fee structure until a later date and continue with the current policy as set per club. Dorothy then asked for any discussion. Dan Eaker asked for an amendment to the motion to include the entire soccer year but it was pointed out that the time implemented will depend on the discussion. Dave Douthett then seconded the motion. On behalf of NYSL, Teresa stated she did not agree because staying status quo there would not be enough funds for the future. Dorothy then emphasized the final decision on this would be determined at next month's meeting. Brian Francazio, when questioning who do the referee assignors work for, pointed out that TASL needs to make a choice as to whether the referee assignors work for TASL or leave them under the assignment of each club. It was then decided that the discussion would continue at next month's meeting. Dorothy reviewed the upcoming dates and deadlines: July 29th -Team and field declarations are due but only a list of club teams and coaches are required . August 5th - Competition meeting at 6:30pm at the Beach office/Teresa will chair. Hard copies of the club declarations are to be turned in. August 12th - TASL Meeting and fees are due. Unfinished Business: Dorothy asked for any unfinished business. There was none. New Business: : Dorothy asked for new business and the following was introduced: Dave Dearborn explained that the Norfolk players will be transitioning to new uniforms and wanted approval of what they would be wearing during this transition. Dorothy explained that Churchland would also be going through a transitional uniform year. This happens so new players are not required to buy a uniform to use for only one year. This is common among clubs so everyone is aware and accepts this as being a practical and universal situation. Dorothy stated that the sanctioning documents for the fall season had been completed and sent to the hosting club, Chesapeake United for signatures and then were faxed to Lisa Wilson at VYSA for approval. Lisa will then return them to Nan Beck, CUSC Club Administrator. Dorothy will then receive them and send them to Mike Williams so he can submit them to the North Carolina Soccer Association. With no more new business, Dorothy asked for a motion to adjourn. Dave Dearborn made the motion and Milt Cummings seconded it. The meeting was adjourned at 8:39pm. Respectfully submitting, Nan Beck, TASL Secretary