August 13, 2008 TASL MEETING MINUTES The regularly scheduled TASL meeting was held on August 13, 2008 with the following in attendance: Dorothy Morgan, Dave Dearborn , Teresa Phillips, Nan Beck, Ray Franklin, Mike Dick (WBSC), Mike Marston (SYAA), Catrina Ralston (SYAA), Don Luzzatto (SYAA), Milt Cummings (SSC), Robert Tucker (SSC), Barb Kester (CSL), Jimmy Holland (PSC), Dan Eaker (CUSC), Michael Williams (CUSA), Scott Truesdate(CL), President Dorothy Morgan called the meeting to order at 7:40pm. She asked that all introduce themselves and state their club affiliation. Dorothy asked for a review of all club reps and asked Nan Beck, TASL Secretary to record them as stated: NYSL - Brian Francazio, NUSC - Dave Dearborn, CUSC - Dan Eaker/Dave Douthett, CSL - Barb Kesler, PSC - Jimmy Holland, CUSA - Michael Williams, SYAA - Mike Marston, Don Luzzatto, WBSC - Ray Franklin, Mike Dick, CL - Scott Truesdale, AYSO - Tyge Gibson, Taekwon Hodges Dorothy then asked Nan to read the meeting minutes from the previous meeting. She then asked for a motion of approval. Mike Dick made the motion to approve and Barb Kesler seconded it. The motion carried. Dorothy asked Ray Franklin, Treasurer to review the financials. He reminded everyone that TASL fees were due. He reviewed a budget that had been passed out. Dorothy questioned if money had been budgeted for division t-shirts even though the fee structure plan approved by TASL did not include those. Ray stated that he had not included that cost. Therefore, Dorothy stated that a decision can be made later on those if there is money available for them. She stated that she would be ordering the End of Season Tournament (EOST) t-shirts for the fall and spring tournaments at one time since she could get a better price ordering large quantities. She also announced that the Advanced team declaration forms were firm but Recreational co-ed pay to play teams are due tonight. Dorothy reviewed the dates, deadlines, and other items: -TASL fees are due. She reminded everyone that keeping deadlines makes everything move. She also reminded all that if fees were not paid, their teams would not be on the schedule as now stated in the TASL handbook. -September 6th is opening weekend. Listed on the TASL website are all play dates and rain dates. She asked that all club reps be sure to communicate all information to all their club teams. -All player cards must have the player's picture and signature and signed by a Club Rep. She encouraged all to have their team rosters and player cards on opening weekend but should have them by the second play date. -The freeze date is October 1st. No one can be added after this date. All final team rosters need to be sent to Teresa Phillips, TASL Administrator. They can be sent to her before October 1st but not after! Dorothy asked Teresa to report on the status of the schedules. Teresa announced that it has come to her attention that October 4th and November 1st are SAT testing dates. Therefore, she will need to adjust the schedule on dates for the U15-U19 teams. It was suggested that those games should be rescheduled for Friday night since that seem to work well last season. The following clubs offered fields for those games: CSL, PSC, NYSL, and CUSA. Teresa continued to report on the schedules stating the following: The U9/U10 team schedules were almost done. She asked that one or two people volunteer to review an age group. Then one person from each group would send the review input back to her. All reps will need to review their own clubs teams' schedules. There is lots of good field space available. Doubleheaders are still difficult to schedule. 204 teams are declared for fall season. She tried to give everyone equal home games. Some teams may play nine games due to the number of teams in a division. Tonight is the last night to submit special requests for "byes". Dorothy then asked that all club reps state their waiver requests. Requests were discussed and approved by all club reps. Dorothy reminded everyone that all teams that have approved waiver requests must have the waiver document with them at each game to show that they have been approved by TASL. Mike Williams asked if TASL had received the sanctioning documents for the fall season from VYSA, stating that their state association in North Carolina had requested a copy of them. Dorothy stated that she would send a copy as soon as she receives them but reminded Mike that they can also be copied from the VYSA website after approval. Unfinished Business: Dorothy asked for any unfinished business. There was none. New Business: Dorothy asked for any new business. The following issues were discussed: Teresa reviewed the TASL score reporting instructions. She stated that the Club Reps can now go in and see who has not reported scores in MySoccerLeague.com. She stressed it is important and required for coaches to report scores so they can be used for seeding teams for the EOST. She continued to state that two representatives from a club can now go in and report the scores. Also, a new feature has been added which allows coaches to go in and grade officials and can be viewed by the TASL President and Administrator. She stated she would send out the updated documents on the new features added. Mike Dick asked if funds could be allocated in the budget for referee bonuses to be given at the end of the year, stating that the word would get out about this and could improve officiating. It was also suggested that referee assigning be more consistent, encouraging the referee assignors to use a scheduling system for assigning referees so they can be identified more consistently for granting these bonuses. Dorothy stated that she would need to clear this with the accountant since the non-profit status has strict guidelines for giving bonuses. Dorothy asked that she be emailed about this to remind her to talk with the accountant and she would include on the next month's meeting agenda. Dorothy reminded everyone that since there is not one referee assignor for TASL, all club referee assignors need to understand they ultimately work for TASL and are responsible for letting their referees know what the TASL policies are. For example, all referees must check team rosters and player cards if they are asked to do so by a Club Rep or an opposing coach. She furthered stated that all referees should report any issues first to the Club Rep and then to Teresa or Dave Dearborn, TASL Vice President and then to Dorothy. Any issues with yellow or red cards or any confrontations need to be reported and need to be tracked so all can refer back to these, if necessary. Dorothy also reminded everyone that there are no offsides in U9 and U10. TASL chose to go with what appeared to be moving toward the standard. She stated that Dave is a referee and he has some great information he can share with the Club Reps on refereeing at various age levels and recommended he be asked for clarification on specific rules as needed. With no further new business, Dorothy asked for a motion to adjourn. Mike Dick made the motion and Dave Dearborn seconded it. The meeting was adjourned at 9:07pm. Nan Beck TASL Secretary