September 12, 2007 TASL MEETING MINUTES The regularly scheduled TASL meeting was held on September 12, 2007 with the following in attendance: Dorothy Morgan, Teresa Phillips, Rebecca Dearborn, Nan Beck, Tim Moore (PSC), Michael Dick (WBSC), Dave Dearborn (NUSC), Don Leverone,Barb Kester, Mike Davis (CSL), Karen Stevens (NYSL), Mike Marston (SYAA), Dan Eaker (CUSC), Brian Francazio, Michael Williams (CUSA) and visitor, Kevin Fleming. President Dorothy Morgan called the meeting to order at 7:34pm. She introduced herself and asked that everyone introduce themselves and name their club affiliation. Dorothy asked Nan Beck, Secretary to read the minutes from the previous meeting. After Nan had done so, she asked for a motion for approval. Dave Dearborn made the motion and it was seconded by Michael Dick. Motion carried. Dorothy asked for Becky Dearborn to share TASL's financial information. Becky stated that she had sent out the monthly report via email and had not received any questions. She stated that she received a check from CUSC and would update financial information to reflect that deposit. She explained how she had determined an average team income based on expense of team registration, soccer scheduling, awards, Creative Computer, and website costs. Dorothy reminded everyone that a motion to approve the monthly treasurer's report was not required but only required for the annual budget. Dorothy presented a plaque to Kevin Fleming, TASL Founding Member, showing appreciation to him and Cambridge College for allowing and scheduling TASL meetings at their facility. Kevin announced he would be leaving Cambridge College but will work with Dorothy to hopefully secure Cambridge College as TASL's continued meeting site. There was a review of dates and deadlines. Dorothy pointed out that September 29th had been left off as a game date but had since been updated. She reminded everyone that final team rosters are due on October 1st, the deadline for freezing rosters. There will be no exceptions. Dorothy announced that in the many seasons of soccer, this was the best ever opening weekend. She asked that all Club Reps give a report for their opening weekend. Overall, everyone reported that it was a very good beginning but with minor referee issues, especially with the U9s and U10s. Also, there were a few last minute field and venue changes but everyone adjusted well to them. Dorothy asked Teresa Phillips, TASL Administrator to go over any season information she needed to review. Teresa first reminded everyone that the game results should be submitted. She passed out a handout with information on submitting scores. She explained that Club Reps can go into system and check things as "Match Secretaries" and also discussed other features of the program that could be used by Club Reps. Don Leverone agreed that he would continue to monitor TASL scores for this season but requested that Club Reps send out an email to their coaches to remind them to submit scores. Old Business: Dorothy reviewed the following information: VYSA sanctioning has been completed and TASL will be sponsored by Chesapeake United Soccer Club for this season. TASL matches are identified as sanctioned like a tournament set-up. Matt Hinson, President of CUSC and also SE Recreational Commissioner helped to get TASL recognized and sanctioned by VYSA. The driving force behind this is North Carolina teams not being covered by insurance when traveling over the state line and not being in Region I. Dorothy is waiting to hear from Lisa Wilson from VYSA on how to have sanctioned matches in NC. Lisa has told her it should not be a problem to do. Hosting documents will be listed on the TASL website. Field maps need to be updated on every club website since Bob Roth, webmaster will be asked to take field maps from each club website and post on the TASL website. If this is a problem, please send Bob your club field maps. Playing site hotline numbers need to be updated. Send info to Dorothy. Dorothy needs previously requested information from each Club Rep including contact info for them and club president…address, email address, and phone numbers. She will send out what she has so please check for any corrections that need to be made. She also needs a copy of the insurance form from each club to have on file as required. Please submit this by the next TASL meeting. Pictures need to be submitted from each club to Bob for the TASL website Proxy status was covered in the August meeting minutes. The first step is to get someone from your club to attend the meeting in your absence. If not, then notify Dorothy or Nan to who the voting member will be to vote in your absence. Don recommended that each club have another club member come to the meeting with the Club Rep to learn faces. New people bring new ideas. Bob is tracking the hits on the TASL website. A report will be given at the October meeting when a more accurate average can be determined. Action items need to be completed in a timely manner. A review of these include: -Dorothy and Teresa need referee assignments for all Club Reps for every venue before the matches are played. -Becky needs assignors, fee schedules, and W9s from every club. Club Reps are responsible for taking TASL information back to their club members. All Club Reps need to support each other and take on responsibility of instilling good sportsmanship Dorothy asked Don to review the waiver list he had created based on the requests at the Competition Meeting held on July 31st along with the requests made via email after the meeting. After going over the list, Brian Francazio stated that NYSL has a U19 team that they just discovered has nineteen players. Other Club Reps stated that they were concerned that they may have not all teams listed with players playing up two years. Dan Eaker stated that CUSC has some waivers not yet submitted. Don suggested all waiver updates be sent to him by Thursday and then he would send them out for a vote. Dave Dearborn then made a motion that all the waivers for roster size listed and reviewed be accepted. Dan Eaker seconded the motion and the motion carried. Barb Kester then made a motion that all age waivers including those playing up three years and those playing down be approved. The motion was seconded and it carried. Dorothy announced that the Competition Meeting for the EOST is set for October 17th at 7:00pm. This would give five weeks of play before the meeting. She also announced that the next TASL meeting would be held on October 10th at 7:30pm at Cambridge College unless notified otherwise. Brian Francazio reminded everyone that it was his understanding that after three games, teams would be moved up or down depending on game results. After discussion, it was decided by the majority that it would be decided by Club Reps on a case by case basis and that Teresa should not be contacted to request a change. Dave Dearborn reminded everyone that Teresa needs each club's field availability for the EOST and should bring that information to the next TASL meeting. New Business: Dorothy introduced the following new business. The "gentlemen's agreement" expected in TASL games was overlooked in last weekend's games. Dorothy reminded everyone that this is not in the by-laws but participating clubs in TASL are expected to follow this unstated rule. The focus should be on "the spirit of the game" and not on running up the score. Games should be evenly matched and it is not out of line for players on one team to help out the other team when they are low in numbers. CUSC had problems with making player cards and requested a two week extension since they were waiting for new forms to be mailed from VYSA. Dorothy reminded everyone to vote for the medallions to be used as awards for the fall and spring EOSTs. With no more new business, Dorothy adjourned the meeting at 9:39pm. Nan Beck TASL Secretary