November 7, 2007 TASL MEETING MINUTES The regularly scheduled TASL meeting was held on November 14, 2007 with the following in attendance: Dorothy Morgan, Teresa Phillips, Rebecca Dearborn, Nan Beck, Tim Moore(PSC), Larry Hefflefinger (PSC), Michael Dick (WBSC), Dave Dearborn (NUSC), Barb Kester, (CSL), Brian Francazio (NYSL), Mike Marston (SYAA), Dan Eaker (CUSC), and Michael Williams (CUSA). President Dorothy Morgan called the meeting to order at 7:43pm. Dorothy asked Nan Beck, Secretary to read the minutes from the previous meeting. The minutes were approved as corrected. Dan Eaker made the motion and it was seconded by Barbara Kester. Motion carried. Dorothy stated that financial activity for TASL was previously sent out via email by Becky Dearborn, Treasurer. In Becky's absence, Dave Dearborn, TASL Vice President, passed out financial documents and then reviewed them. He reminded everyone that all clubs should be sending a single bill from their referee assignor and not individual bills per referee. Dorothy asked for an End-Of-Season Tournament (EOST) review from the Club Reps at each venue. Overall, everything ran smoothly. However, there were concerns about the number of caution and ejection cards given out and concerns about coaches being ejected from games for not following the rules. In one case, one team had to forfeit all their games. Also, due to some confusion over game card responsibilities, Dorothy recommended a resolution be discussed at the January meeting. Other suggestions to help improve EOST problems included: Discuss with referees assignors and request they get support from their referees, requiring them to check team rosters and player cards before every game from the beginning of each season. Making it TASL's responsibility to hire referee assignors who understand what TASL expects with the understanding that this information is understood by all their referees. Making sure coaches understand the rules of TASL for regular season and for EOST. Karen Stevens should send out her referee card information. Dorothy also suggested it be emailed and posted on the TASL website. Making sure all clubs have their team rosters and player cards before their first game and should understand the deadline is given to clubs so they can make changes without TASL's approval up until the stated TASL deadline. Dorothy then reviewed the following items: At the competition meeting it was suggested that TASL identify and reward division champs each season. This will be discussed at the January meeting. Those who have not sent in contact information will receive an email. Becky still needs W9s from all clubs except Norfolk and Smithfield. Pictures are still needed for the website. The Referee Assignor course is scheduled for December 15th at Midtown Community Center in Newport News. The fee is $20. The registration fee is $10 but the registration is not available online yet. Teresa will email everyone when she receives the notification. Extra t-shirts and medallions are available for any clubs who ran short. Mike Dick made a suggestion to save the t-shirts and use them again for the spring, using the same color in the spring and then change the color every fall. Everyone agreed. Dorothy asked Teresa Phillips, TASL Administrator to discuss the spring season dates. She stated she would have to include doubleheaders with an eight game schedule. Game dates are set for March 8th,15th,29th and April 5th,12th,19th,26th. The EOST is scheduled for May 3rd and 4th with an EOST rain date on May 9th and 10th. She plans to schedule doubleheaders on early scheduled dates and there will be no make ups for rain outs except for EOST. Field declarations are due on January 30th. The Competition Committee Meeting will be on February 7th. Dorothy announced that everyone will meet at Olive Garden for the next TASL meeting on December 12th at 6:30pm. Unfinished Business: Dorothy asked for any unfinished business. There was none. New Business: Dorothy asked for new business items. Brian Francazio recommended a new declaration form and passed it out. Brian said he would modify it for TASL. Brian also stated he was getting bombarded by coaches requesting that standings be posted on the TASL website. Dorothy pointed out that the TASL Handbook states no standings are kept but she will add it for discussion at the January meeting. She would also like to discuss one uniform roster for TASL use at the January's meeting along with other items previously listed. With no further new business, Dorothy announced that she would plan for the January meeting to be held at Cambridge College but we would need to discuss other possible locations since it was getting harder for her to confirm a room. She then asked for a motion for adjournment. Mike Dick made the motion to adjourn the meeting and Dave Dearborn seconded it. The meeting was adjourned at 9:33pm. Nan Beck TASL Secretary